Go to the Tools menu and select Mail Merge. It contains the records Word pulls information from to build the addresses for the labels, letters, or envelopes.(Archives) Microsoft Word 2003: Mail Merge: Creating Merged Letters MacStep 9. The mailing list can be an Excel spreadsheet, a directory of Outlook contacts, an Access database, or an Office address list. To perform a mail merge with Microsoft Word, you need a data source or a mailing list.Make any desired changes in the new documentUniversity of Wisconsin-Eau Claire 105 Garfield Avenue P.O. To save the merged letters as a separate file, from the Data Merge Manager, in the Merge section,The merged letters appear in a new, unsaved document.Each letter is separated by a section break. To print the letters, from the Data Merge Manager, in the Merge section, If you need more information, refer to Data Merge Manager: An Overview.From the Tools menu, select Data Merge ManagerIn the Main Document section, from the Create pull-down list, select Form LettersIn the Data Source section, from the Get Data pull-down list, select Open Data Source.Locate and select the file you will use for your listIf you have not already done so, write your letterTo insert variable fields, from the Data Merge Manager, in the Merge Field section, click and drag the appropriate field to your main documentTo preview your merged document, from the Data Merge Manager, in the Preview section, click VIEW MERGED DATAA preview of your first recipient appears.NOTE: For more information on editing the recipients' information, refer to Working with the Data Source. Then, using data from a table or external database, you can print that letter with different information for each record in the database or table.These instructions assume that you have an understanding of the Word Mail Merge process. Mail Merge allows you to set up one letter (your main document).
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